COGMERIX SOLUTIONS INC. (“COGMERIX,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly and in accordance with applicable Canadian privacy laws.
1. Information We Collect
Depending on how you interact with us, we may collect:
- Your name, business email address, telephone number, job title, employer, and industry;
- Information you provide through contact or consultation forms;
- Details about your organization, business needs, or requested services;
- Communications and correspondence with COGMERIX;
- Newsletter and communication preferences; and
- Other information you voluntarily provide.
When you use the Website, certain technical information may also be collected automatically, such as your Internet Protocol address, browser and device type, operating system, pages visited, referring website, approximate location, and the date and duration of your visit.
Please do not submit confidential, commercially sensitive, or highly sensitive personal information through the Website unless we have specifically requested it and provided an appropriate method of transmission.
2. How We Use Information
We may use personal information to:
- Respond to inquiries and consultation requests;
- Arrange meetings and communicate about potential engagements;
- Evaluate whether our services may be relevant to your organization;
- Prepare proposals and other business documents;
- Manage client, supplier, and professional relationships;
- Operate, secure, and improve the Website;
- Understand Website traffic and visitor engagement;
- Send newsletters, insights, or invitations where permitted;
- Maintain appropriate business and compliance records;
- Prevent fraud, misuse, and security incidents; and
- Comply with legal, regulatory, and contractual obligations.
We will not use personal information for a materially different purpose without providing notice or obtaining consent where required.
3. Consent and Communications
We collect, use, and disclose personal information with your consent or as otherwise permitted or required by law.
When you submit an inquiry, we may use the information provided to respond and conduct reasonable related follow-up.
If you subscribe to newsletters or marketing communications, you may unsubscribe at any time by using the link included in the communication or by contacting us at umerfico@gmail.com.
You may continue to receive necessary administrative, contractual, or legal communications after unsubscribing from marketing messages.
4. Cookies and Website Analytics
The Website may use cookies and similar technologies to:
- Support essential Website functions;
- Maintain security;
- Remember visitor preferences;
- Measure Website traffic and performance; and
- Improve content and visitor experience.
Some cookies are necessary for the Website to operate. Other cookies, including certain analytics or marketing cookies, may be optional.
You can manage cookies through the Website’s cookie controls, where available, or through your browser settings. Disabling certain cookies may affect Website functionality.
5. Disclosure of Information
COGMERIX does not sell or rent personal information.
We may share limited personal information with trusted service providers supporting our Website hosting, email, communications, scheduling, analytics, document storage, cybersecurity, and professional administration.
These providers may use personal information only to perform services on our behalf, subject to appropriate contractual or other safeguards.
We may also disclose information where reasonably necessary to:
- Comply with applicable law or legal process;
- Investigate fraud, misuse, or security incidents;
- Protect the rights, property, or safety of COGMERIX or others; or
Complete a proposed or actual corporate reorganization, financing, merger, acquisition, or sale, subject to applicable safeguards.
6. Processing Outside Canada
Some service providers may process or store personal information outside Nova Scotia or Canada.
Information processed in another jurisdiction may be subject to that jurisdiction’s laws and may be accessible to its courts, law-enforcement agencies, or government authorities.
COGMERIX remains responsible for personal information under its control and uses reasonable measures when selecting and engaging service providers.
7. Retention and Security
We retain personal information only for as long as reasonably necessary to fulfil the purpose for which it was collected and to meet applicable legal, contractual, security, and business requirements.
When information is no longer required, we securely delete, destroy, or de-identify it, subject to reasonable backup and archival processes.
COGMERIX uses administrative, technical, contractual, and physical safeguards appropriate to the nature and sensitivity of the information. However, no electronic transmission or storage method can be guaranteed to be completely secure.
8. Your Privacy Rights
Subject to applicable law, you may request:
- Access to personal information we hold about you;
- Correction of inaccurate or incomplete information;
- Information about how your information has been used or disclosed;
- Withdrawal of consent where processing depends on consent; or
- Review of a concern about our privacy practices.
We may need to verify your identity before responding. Certain requests may be subject to legal restrictions or exceptions.
Requests and privacy questions may be directed to:
Privacy Officer
COGMERIX SOLUTIONS INC.
Email: umerfico@gmail.com
Website: cogmerix.com
9. Third-Party Websites
The Website may contain links to third-party websites or services. COGMERIX does not control and is not responsible for their privacy, security, or content practices.
We encourage you to review the privacy policies of third-party services before providing personal information.
10. Children’s Privacy
11. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices, services, technology, or legal obligations.
The revised policy will be posted on the Website with an updated effective date.
12. Contact Us
Questions, requests, or concerns regarding this Privacy Policy may be directed to:
Privacy Officer
COGMERIX SOLUTIONS INC.
Email: umerfico@gmail.com
Website: cogmerix.com
